Series
Starter Guide
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference.
ENG
Set Up the Machine
Unless otherwise mentioned, illustrations used in this manual are those taken when no optional
equipment is attached to the MF6580, and also the menus described in this manual are based on the
model MF6580.
Depending on the model of your machine, some settings may not be available and the number on the
top of each menu may vary.
Do You Have Everything?
●Machine
●Paper Cassette (optional)**
●Toner Cartridge
●Power Cord
●Telephone Cable*
●Destination Labels*
●Starter Guide
●Limited Warranty Notice
●Basic Guide
●Registration Card
●User Software CD
●Unpacking Instructions
* MF6550/ MF6560/ MF6580 Only
**MF6560/ MF6580 Only
Before Setting Up the Machine
Manuals for the Machine
● Remove all shipping tape on the machine.
● When moving the machine, be sure at least two
people carry it using the provided hand grips on
the left and right sides, as seen in the illustration
right.
● Starter Guide (This Document): Machine set-up and software installation
● Basic Guide: Basic features, maintenance, machine settings, and specifications
● Advanced Guide (in User Software CD): Advanced features, network and remote user interface,
system monitor, and reports and lists
● Scanner Driver Guide (in User Software CD): Scanner settings from a computer
● The machine illustration may differ slightly from
your machine.
1
2
Install Toner Cartridge
1
2
3
A
Remove the toner cartridge from the bag.
Keep the bag for future use.
Gently rock the toner cartridge 5 or 6 times to
distribute toner evenly.
Remove the seals (2 places).
CAUTION
Do not open the drum protective shutter (A).
4
5
6
7
A
Raise the blue plastic pull tab as in the illustration
above.
Pull out the seal completely.
Open the left cover.
Hold the toner cartridge by its handle. Insert the
toner cartridge into the machine with the arrows (A)
on the toner cartridge pointing toward the machine.
NOTE
Do not pull out the seal at an angle.
8
9
10
A
B
A
C
The left edge (A) and the right side protrusions (B,
C) of the toner cartridge should be aligned with the
guides inside the machine. The Blue plastic pull tab
should be pulled up as illustrated in step 4.
Push the toner cartridge to make sure it is properly
set in the machine.
Close the left cover.
CAUTION
CAUTION
– Be careful not to get your fingers caught.
– If you cannot close the left cover, do not force it to
close. Open the cover and make sure the toner
cartridge is properly set in the machine.
Do not touch the fixing assembly (A) as it becomes very
hot during use.
3
4
Load Paper
1
2
3
4
A
B
C
B
Pull out the paper cassette until it stops.
Even the edges of the paper stack.
Load the paper stack print side up.
Gently insert the paper cassette as far as it will go.
CAUTION
NOTE
Make sure the back edge of the paper stack touches the
rear paper end guide (C), the paper stack should not
exceed the load limit mark (A), and the load is under the
hooks (B) on the paper guides.
Be careful not to get your fingers caught.
NOTE
For loading paper in the multi-purpose tray, see
Chapter 3, “Print Media,” in the Basic Guide.
Set Up the Paper Cassette to Fit the Paper Size
Connect Telephone Cables (MF6550/MF6560/MF6580 Only)
1
2
B
A
Connect the supplied telephone cable to the line jack (A) and the wall jack.
Connect your external telephone to the external device jack (B) if required.
Incline the rear paper end guide until it is unlocked,
then remove it from the paper cassette.
Attach the guide to the slots of the desired paper
size.
5
6
Connect Power Cord and Turn On the Machine
Set the Date and Time
1
2
● Entering Information
– Numeric keys: Enter letters and
numbers.
COPY
FAX
SCAN
System
View
@./
GHI
ABC
JKL
DEF
MNO
Monitor Settings
Clear
ON/OFF
Stop
Without optional cassette
C
1
4
7
2
5
8
0
3
6
9
#
Reset
Collate
100%
A
LTR
Start
– [
] and [
]: Move the
01
01
TEXT
WXYZ
PQRS
TUV
Additional 2 on 1
Functions
Paper
Select
cursor position.
OK
SYMBOLS
– [Clear]: Deletes the character at
the cursor position, or the entire
entry if held for more than one
second.
FrameErase
Image Quality
Density Enlarge/Reduce Two-Sided
Processing/
With optional cassette
Data Error Power
Tone
100%
A
AUTO
TEXT
[
]
[
]
Numeric Keys
[Clear] [Stop]
[OK]
[Additional Functions]
Main power switch
1
Press [Additional
Functions].
2
5
Use [
] or [
] to
3
Confirm that
select <6. TIMER
SETTINGS>, then press
[OK].
<1. DATE&TIME
SETTING> is displayed,
then press [OK].
Connect the power cord into the rear socket and the wall
outlet and press the [I] side of the main power switch to ON.
The machine enters standby mode.
4
Use the numeric keys to
enter the date (month/day/
year) and time (in 24-hour
format), then press [OK].
Press [Stop] to return to
standby mode.
What if...
(See “Install Toner Cartridge,” on p. 3.)
Ex.
● <TONER IS NOT SET INSTALL TONER> is displayed:
Make sure that the toner cartridge is installed properly.
(See “Install Toner Cartridge,” on p. 3.)
DATE&TIME SETTING
12/31/´06 11:19
7
8
Set the Machine for Sending Faxes
(MF6550/MF6560/MF6580 Only)
Guidelines for Entering Information
The sender information you register in the machine appears in the header of each page received by your
recipient.
You can enter the following characters in each input mode:
:A
:a
:1
1
2
3
4
5
6
7
8
9
0
Fax/telephone
number
[1]
[2]
[3]
[4]
[5]
[6]
[7]
[8]
[9]
[0]
[ ]
[#]
@.-_/
@.-_/
Date and time
Unit name
Page number
ABC
DEF
abc
def
12/31/2006 10:50 FAX 123XXXXXXX
CANON
001
GHI
ghi
JKL
jkl
NOTE
MNO
PQRS
TUV
mno
pqrs
tuv
Before sending a fax, you MUST register your fax number, user name, and the current date and time in the machine.
Entering Information
WXYZ
wxyz
Use the following keys to enter information in the machine.
:A
:a
:1
● Use the numeric keys to enter characters. Press
the numeric key repeatedly until the required
character appears.
– . # ! " , ; : ^ _ = / | ’ ? $ @ % & + \ ( ) [ ] { } < >
COPY
FAX
SCAN
System
View
@./
GHI
ABC
JKL
DEF
MNO
Monitor Settings
Clear
C
1
4
7
2
5
8
0
3
6
9
#
● Press [#] to enter symbols.
● Press [ ] to switch among input modes:
– [:A]: Letter (uppercase) mode
– [:a]: Letter (lowercase) mode
– [:1]: Number mode
Reset
Collate
Sta
WXYZ
PQRS
TUV
Additional 2 on 1
Functions
Paper
Select
OK
SYMBOLS
FrameErase
Image Quality
Density Enlarge/Reduce Two-Sided
Processing/
Data Error
P
Tone
● Press [
] or [
] to move the cursor.
[
]
[
]
[
]
[#] [Clear]
● Press [Clear] to delete the character at the
cursor position. Hold [Clear] to delete the entire
entry.
[OK]
Numeric Keys
● Press [OK] to confirm the entry.
9
10
Register Sender Information
1
Press [Additional
Functions].
2
8
5
Use [
select <3. FAX
SETTINGS>, then press
[OK].
] or [
] to
3
Use [
select <2. USER
SETTINGS>, then press
[OK].
] or [
] to
● Entering Information
– Numeric keys: Enter letters and
numbers.
COPY
FAX
SCAN
System
View
@./
GHI
ABC
JKL
DEF
MNO
Monitor Settings
Clear
ON/OFF
Stop
C
1
4
7
2
5
8
0
3
6
9
#
Reset
Collate
Start
– [ ]: Enter symbols.
– [ ]: Switches letter and number
input modes.
WXYZ
PQRS
TUV
Additional 2 on 1
Functions
Paper
Select
OK
SYMBOLS
FrameErase
Image Quality
Density Enlarge/Reduce Two-Sided
Processing/
Data Error Power
Tone
– [
] and [
]: Move the
cursor position.
[
]
[
]
[
]
[
]
[Clear] [Stop]
– [Clear]: Deletes the character at
the cursor position, or the entire
entry if held for more than one
second.
Numeric Keys
[Additional Functions]
[OK]
4
Confirm that <1. UNIT
TELEPHONE #> is
displayed, then press
[OK].
5
Use the numeric keys to
enter your fax/telephone
number (max. 20 digits,
including spaces), then
press [OK].
6
Confirm that <2. UNIT
NAME> is displayed, then
press [OK].
7
Use the numeric keys to
enter the unit name (up to
24 characters), then press
[OK].
Press [Stop] to return to
standby mode.
Ex.
UNIT NAME
:A
UNIT TELEPHON#
Set the Telephone Line Type
1
Press [Additional
Functions].
2
Use [
select <3. FAX
SETTINGS>, then press
[OK].
] or [
] to
3
Use [
select <2. USER
] or [
] to
4
Use [
select <5. TEL LINE
TYPE>, then press [OK].
] or [
] to
Use [
] or [
] to
6
Press [Stop] to return to
standby mode.
select the telephone line
type, then press [OK].
SETTINGS>, then press
[OK].
<TOUCH TONE>: Tone dialing
(default)
<ROTARY PULSE>: Pulse dialing
11
12
Set the Machine for Receiving Faxes
(MF6550/MF6560/MF6580 Only)
Select the Receive Mode that Suits Your Needs
Set the Receive Mode
1
Press [Additional
Functions].
2
Use [
select <3. FAX
SETTINGS>, then press
[OK].
] or [
] to
3
Confirm that
Follow the chart below to determine the correct receive mode for your needs.
<1. RX MODE> is
displayed, then press
[OK].
Do you intend to use the machine to
receive voice calls?
<FaxOnly>
No
Yes
No
No
Answers all calls as faxes.
Yes
Do you intend to use an answering
machine with the machine?
<AnsMode>
Receives faxes automatically
and records voice messages.
NOTE
4
Use [
] or [
] to
5
Press [Stop] to return to
standby mode.
select the receive mode,
then press [OK].
For details, see the Advanced
Guide (in User Software CD).
No
Do you intend to receive faxes
automatically?
<Manual>
Does not answer any calls.
You have to manually receive
faxes.
Yes
<FaxTel>
Do you subscribe to a DRPD service?
Switches between fax and
voice calls automatically if a
telephone is connected to the
machine.
Yes
<DRPD>
Distinguishes between fax and
voice calls, if you want to use
an external phone.
NOTE
– The answering machine must be connected directly to the machine for <AnsMode> to work.
– An external telephone must be connected to the machine for <FaxTel>, <Manual> or <DRPD> to work.
– Voice mail is not supported with <AnsMode>.
– The <DRPD> mode requires subscription to a DRPD (Distinctive Ring Pattern Detection) service. Contact your telephone
company for availability.
13
14
Installing/Uninstalling Software
Installation Procedure
For USB Connection
System Requirements
Before Installation:
Microsoft Windows XP (32-bit version)
CPU: Intel Pentium/Celeron series
233 MHz or faster
Memory: 128 MB or more
Available Hard Disk Space: 460 MB or
more
Microsoft Windows 98/98SE
CPU: Intel Pentium/66 MHz or faster
Memory: 128 MB or more
Available Hard Disk Space: 460 MB or more
• Do not connect the USB cable before installing the
software. If you connect the USB cable before
installing the software and the Found New Hardware
Wizard screen appears, click [Cancel].
1
2
Microsoft Windows Me
CPU: Intel Pentium/150 MHz or faster
Memory: 128 MB or more
Available Hard Disk Space: 460 MB or more
• For Windows 2000/XP/Server 2003, logon as
Administrator to install the software.
Microsoft Windows Server 2003
(32-bit version)*
CPU: Intel Pentium/Celeron series
133 MHz or faster
Memory: 128 MB or more
Available Hard Disk Space: 460 MB or
more
Microsoft Windows 2000
CPU: Intel Pentium/133 MHz or faster
Memory: 128 MB or more
Available Hard Disk Space: 460 MB or more
• Make sure the machine is turned on before connecting
the USB cable.
• On the screen shown at each step, click on the circled
* Only for network connection.
button to proceed.
NOTE
3
8
4
9
5
6
Installation of PageManager and
OmniPage is required only for the
MF6530/6531/6550.
(PageManager and OmniPage
are not supplied with the
MF6560/6580.)
If the MF6500 Series CD-ROM
Setup screen is not displayed,
on the Windows desktop
double-click [My Computer].
Open the CD-ROM icon, then
double-click [MInst (MInst.exe)].
7
10
11
12
15
16
13
14
15
16
A
Connect the machine and your
computer with a USB cable (A).
You have now completed
installation.
When you install PageManager
and OmniPage, follow the on-
screen instructions.
For Network Connection (MF6580 Only)
Specify the IP Address
Manually
NOTE
1
Press [Additional
Functions].
2
Use [
select <9. SYSTEM
SETTINGS>, then press
[OK].
] or [
] to
3
9
Use [
] or [
] to
4
Confirm that <1. TCP/IP
SETTINGS> is displayed,
then press [OK].
select <2. NETWORK
SETTINGS>, then press
[OK].
– This machine is set by default to
automatically draw an IP address
using DHCP. If your network server
or router is configured to provide a
DHCP address, all you need to do
is connect a network cable and
turn on the machine. The machine
will draw an IP address
– This machine also supports
automatic IP addresses using
BOOTP and RARP protocols. For
definitions and an explanation of
each, please refer to the Advanced
Guide.
automatically.
5
Confirm that <1. IP
ADDRESS AUTO.> is
displayed, then press
[OK].
6
Use [
] or [
] to
7
Confirm that <2. IP
ADDRESS> is displayed,
then press [OK].
8
Use the numeric keys to
enter the IP address
number, then press [OK].
Confirm that <3. SUBNET
MASK> is displayed, then
press [OK].
10
Use the numeric keys
to enter the subnet
mask number, then
press [OK].
select <OFF>, then press
[OK].
Ex.
Ex.
IP ADDRESS
000.000.000.000
SUBNET MASK
000.000.000.000
17
18
11
Confirm that <4.
GATEWAY
ADDRESS> is
displayed, then press
[OK].
12
Use the numeric keys
to enter the gateway
address number, then
press [OK].
13
Press [Stop] to return
to standby mode.
14
Restart the machine.
15
l
Ex.
GATEWAY ADDRESS
000.000.000.000
A
Connect the machine and your
network router or a hub with a
category 5 rated (Cat 5) twisted-
pair LAN cable (A).
Install Software
1
2
3
8
4
If the MF6500 Series CD-ROM
Setup screen is not displayed,
on the Windows desktop
double-click [My Computer].
Open the CD-ROM icon, then
double-click [MInst (MInst.exe)].
While installing the software on
a computer running Windows
Server 2003, the display in this
step does not appear.
5
6
7
9
10
Repeat this step for each driver
that you have selected.
19
20
11
15
12
17
13
14
16
You have now completed
installation.
21
22
Uninstallation Procedure
Before you remove the
driver, make sure of the
following:
● You have the installation
software available for
installation.
● No application is running
on your computer.
Removing the MF Toolbox
Removing the MF Drivers
1
Click [start] on the
2
Follow the on-screen
instructions.
When the Repair or Remove
program selection screen is
displayed, check [Remove], then
click [Next >].
If asked to confirm removal of an
application etc., click [OK].
Restart your computer if asked to
do so.
3
Click [Exit].
1
Click [start] on the
2
Click [Delete].
Windows task bar → [(All)
Programs] → [Canon] →
[MF Toolbox 4.9] →
[Toolbox Uninstall].
Windows task bar → [(All)
Programs] → [Canon] →
[MF6500 Series] →
[Uninstall Drivers].
The [MF Drivers Uninstaller] dialog
box appears.
NOTE
– To uninstall the software in
Windows 2000/XP/Server
2003, you must be the user with
administrative privileges.
– When removing the software,
first remove the MF Toolbox,
and then the MF drivers.
3
Click [Yes].
Uninstallation proceeds
automatically and next dialog box
appears.
4
Click [Exit].
Bundled on the User Software CD
When you install the following programs, click on the [Additional Software Programs] button in step 2 of
“Installation Procedure – For USB Connection” or in step 2 of “Installation Procedure – For Network
Connection – Install Software,” then follow the instructions that appear on the screen.
● Canon Cover Sheet Editor
The Canon Cover Sheet Editor enables you to create original fax cover sheet templates for use with Canon
fax driver. For details, see the online help for this program.
● NetSpot Device Installer (NSDI)
NOTE
Restart your computer if asked to
do so.
NetSpot Device Installer enables you to set up the machine for network operations.
For details, see the Readme file and online help for this program.
23
24
Using Help
The user software CD includes programs (driver software and application software) which the
supplied instruction guides do not cover. When you utilize such programs, refer to online help
and context sensitive help following the instructions below.
Context Sensitive Help
Online Help
Context sensitive help displays an
explanation of each item in the current dialog
box. Use one of the following methods to
show context sensitive help.
You can locate additional help in the online help file
provided with the driver software. In the
[Properties] dialog box, you can click [Help] to
display information about every feature and option
in the drivers.
– Click
(Help) in the title bar of the dialog
box → click the desired item.
– Right-click the desired item → select
[What's this?]
– Select the desired item → press [F1]
In the help dialog box, you can click
[Contents], then double-click your desired
title to display information.
Contacting Service Center
If you have a problem with your machine and you cannot solve it by referring to the manuals, please
contact our Canon Authorized Service Facilities or the Canon Customer Care Center at 1-800-828-
4040 between the hours of 8:00 A.M. to 8:00 P.M. EST Monday through Friday and 10:00 A.M. to
8:00 P.M. on Saturday.
Canon, the Canon logo, imageCLASS, and NetSpot are trademarks of Canon Inc.
Microsoft and Windows are registered trademarks of Microsoft Corporation.
All other product and brand names are registered trademarks, trademarks or service marks of their
respective owners.
In the help dialog box, you can click [Index],
then double-click your desired keyword in the
list to display information. To search the
desired keyword quickly, enter a keyword in
the upper text box. The nearest keyword is
located in the list below.
Specifications subject to change without notice.
25
26
A Tip for Saving Paper
The machine comes with useful features that can be combined to reduce the volume of paper used
when copying.
Copying regularly
Copying with features combined
■ Collate Copying
(See the Advanced Guide.)
AAAA
AAAA
AAAA
AAAA
AAAA
BBBB
AAAA
AAAA
AAAA
AAAA
BBBB
CCCC
AAAA
AAAA
AAAA
AAAA
AAAA
BBBB
CCCC
1DDDD
1
AAAA
AAAA
AAAA
BBBB
CCCC
DDDD
1
2
AAAA
AAAA
CCCC
DDDD
1
3
AAAA
DDDD
1
4
Combinations of Features
■ Two-Sided Copying
(See the Advanced Guide.)
To get the best use of the machine’s
copy features, try other combinations
listed in this table.
●: Available
ABC
ABC
ABC
ABC DEF
ABC DEF
ABC DEF
ABC DEF
ABC
2 on 1 Combination
–
–
–
●
–
●
●
●
●
●
●
●
●
–
●
●
●
●
–
●
●
●
●
●
●
●
1
1
2
Original Frame Erase
Book Frame Erase
Binding Hole Erase
1 to 2-Sided
–
–
●
●
●
●
●
–
–
–
■ 2 on 1 Combination
–
●
●
●
●
(See the Advanced Guide.)
●
●
●
●
●
●
●
●
ABC
ABC DEF
ABC DEF
ABC DEF
ABC DEF
ABC
ABC
ABC
ABC
DEF
2 to 2-Sided
–
–
–
ABC
DEF
ABC
DEF
1
ABC
1
2
DEF
1
2 to 1-Sided
–
2
Collate
●
●
●
|
